Processing project related invoices Processing project related invoices Program Manager Program Manager Project Manager Project Manager Purchaser Purchaser 001StartReceive invoice from Purchaser Start 001 002Enter InvoiceEnter the invoice into purchase order system Enter Invoice 002 003Invoice DiscrepancyDoes the invoiced amount differ from the purchase order? Invoice Discrepancy 003 004Separate Purchase OrderRaise separate purchase order for excess, including reasons Separate Purchase Order 004 005Attach PO to invoiceAttach purchase order(s) to invoice and complete coding form Attach PO to invoice 005 010Reject InvoiceMark the invoice as rejected Reject Invoice 010 007Check ValidityIs the invoice valid, and are discrepancies explained? Check Validity 007 008Authorise InvoiceAuthorise invoice in PO system Authorise Invoice 008 Yes Yes No No No No Yes Yes 007Check ValidityIs the invoice valid, and are discrepancies explained? Check Validity 007 010Reject InvoiceMark the invoice as rejected Reject Invoice 010 008Authorise InvoiceAuthorise invoice in PO system Authorise Invoice 008 No No Yes Yes Yes Yes 011File invoiceFile hardcopy of invoice File invoice 011 012Post General LedgerPost invoice to General Ledger Post General Ledger 012 009Exceeds Delegated AuthorityDoes the invoice amount exceed the delegated authority of the project manager? Exceeds Delegated Authority 009 No No 006Seek AuthorisationSend the invoice to project manager for authorisation Seek Authorisation 006 013Notify PurchaserEmail purchaser with outcome, seeking remediation if the inovice is rejected Notify Purchaser 013 014EndMark invoice processed End 014